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«EXPORT TRADER GUIDE Issued May 2016 MyEnquiries, eCustoms,Customs Division, Nenagh, Co Tipperary ecustoms 1890 204 304 + 353 (0) 67 63139 ...»

-- [ Page 1 ] --

AUTOMATED ENTRY PROCESSING (AEP)

EXPORT

TRADER GUIDE

Issued May 2016

MyEnquiries, eCustoms,Customs Division, Nenagh, Co Tipperary

ecustoms@revenue.ie

1890 204 304 + 353 (0) 67 63139 (outside IE)

AEP Exports

Preface

AEP is Revenue’s electronic system, which handles the validation, processing, duty accounting and clearance of custom declarations Direct Trader Input (DTI) Import Declarations are submitted via the Revenue Online Service (ROS).

This trader guide sets out the formats, definitions and business rules for the submission of Import Declarations through the Revenue’s system.

A matrix of the SAD boxes, their description, formats and status.

A brief description of terms used.

A box-by-box guide and associated business rules.

A summary of changes from the previously published Export Trader Guide.

Contact the eCustoms Helpdesk via MyEnquiries as follows:

By selecting the following option “My Query relates to” – “Customs” then “and more specifically” – “eCustoms – System ____________________________________________________________________________ 1 May 2016 AEP Export Trader Guide Version 4.0 AEP Exports

DESCRIPTION FORMAT STATUS

SAD BOX

Box A: OFFICE of DISPATCH / EXPORT AN8 Mandatory Box A: SPECIFIC CIRCUMSTANCES INDICATOR A1 Optional Box A: TRANSPORT CHARGES – METHOD OF PAYMENT A1 Conditional Box D: SEALS NUMBER N..4 Conditional Box D: SEALS IDENTITY AN..20 Conditional Box 1: Declaration Box 1.1: I /EXPORTATION CODE A2 Mandatory.

Box 1.2: DECLARATION TYPE CODE A1 Mandatory Box 1.3: Not required Box 2: CONSIGNOR/ EXPORTER Box 2.1: CONSIGNOR/ EXPORTER AN.. 17 Mandatory

CONSIGNOR/ EXPORTER

BOX 2.2: Conditional Box 3: FORMS N2 Not required Box 4:

–  –  –

The AEP system handles the Customs procedures indicated in Annex A of Implementing Regulation 2015/2447.

Formats

- A: This is for alpha characters; numbers may not be included in this field.

- AN: This is alphanumeric, these fields may include numbers in addition to alpha characters.

- N: This is for numeric characters only; letters may not be included in these fields.

No dot between the format and the number indicate the amount of characters that must be included. Example A2 means that two alpha characters must be entered.

Two dots between the format and the number indicate “up to”, the maximum number of characters that may be included. Example AN..35, means that alphanumeric characters may be entered, the maximum that can be entered is 35, but less may be entered.

–  –  –

Enter the Customs office code.

- The first subdivision (Customs office of /Export country code) is IE.

- The second subdivision (Customs office of /Export code) is validated through using IE as the country code of the Customs Office e.g. DUB.

- The third subdivision (Customs office of Import/Export code national subdivision) is validated through using IE as the country code and the Customs office code in the first subdivision e.g. “IE” and “DUB” with “001” as national subdivision.

See Appendix 1 for the list of codes

–  –  –

- The Specific circumstance indicator can only be “A”, “B”, “E” or empty.

- If the Specific circumstance indicator is “E” (AEO), the Declarant / Representative, Consignor/Exporter must have a valid EORI trader number.

- For export SAD, if Box 1.1 contains “CO” or Box 17a Country of destination contains CH or NO or LI, Box A: Specific circumstance indicator is disabled.

See Appendix 29 for the list of codes

–  –  –

- The Transport charges – Method of payment is Disabled when Specific circumstance indicator is “E” (AEO). Otherwise, it is Optional.

- For export SAD, if Box 1.1 contains “CO” or Box 17a Country of destination contains CH or NO or LI, Box A Transport charges – Method of payment is disabled.

See Appendix 27 for the list of codes.

–  –  –

- Enter the appropriate code (EX, CO or eu) to indicate the type of exportation.

- See related business rules of boxes 15a and 17a.

See Appendix 2 for the list of codes.

–  –  –

- Enter A,B,C,X,Y, or Z as appropriate.

- Note: Use of any of the following Codes B,C,X,Y, or Z requires prior authorisation.

- When CD CAP export is ‘true’, then selected code can only be for a Complete declaration.

See Appendix 3 for the list of codes.

Box 1.3:

Status: Not required - Leave Blank.

–  –  –

If the exporter has an EORI* number this must be used. If the exporter does not have an EORI but has any other Revenue number (see below) other than a VAT number this Revenue number must be used. If the Exporter does not have a Revenue number enter NR (Not Registered) and see Box 2.2 below *The Economic Operator Registration Identifier (EORI) is the trader’s unique reference number advised to him/her by Customs and to be used in all correspondence with Customs Administrations of the EU.





–  –  –

The Accepted Revenue Numbers are:

CAE followed by the Customs and Excise Registration Number CGT followed by the Capital Gains Tax Registration Number ITX followed by the Income Tax Registration Number PYE followed by the Pay As You Earn Registration Number Entering a VAT number will result in the transaction being rejected Where an economic operator does not have an EORI number and intends to export the AEP Helpdesk should be contacted through MyEnquiries. eCustoms Helpdesk No – 1890 204304 (outside Ireland +353 6763139) or email ecustoms@revenue.ie

–  –  –

Enter the total number of items covered by the SAD.

The number of items must equal the number of completed boxes 31 on the SAD. The maximum number of items that can be entered on a SAD is 100.

–  –  –

The Reference Number can be used to enter data according to WCO recommendation on

UCR dated 30/06/2001 as follows:

1 digit = fiscal (calendar) year, selection in a list (0 to 9) 2 digit = Country code of the seller, selection in a list 32 characters left for company identifier + company reference.

Other references can be entered in this Box

–  –  –

If the consignee has an EORI number this must be used. If the Consignee does not have an EORI but has any other Revenue number (see below) other than a VAT number this Revenue number must be used.

If the consignee does not have an EORI or Revenue number enter NR and see Box 8/2 below.

The EORI number is the trader’s unique reference number advised to him/her by Customs and to be used in all correspondence with Customs Administrations of the EU.

The Accepted Revenue Numbers are:

CAE followed by the Customs and Excise Registration Number CGT followed by the Capital Gains Tax Registration Number ITX followed by the Income Tax Registration Number PYE followed by the Pay As You Earn Registration Number Entering a VAT number will result in the transaction being rejected

–  –  –

Enter the appropriate code to indicate the status of the Declarant/Representative.

If the status of the representative (box 14a) is not 1 (“Representative” case), box 8 (“consignee”) must be different from the value of box 14 See Appendix 6 for the list of codes.

–  –  –

Enter the country code for the country from which the goods were initially dispatched.

Must be a member of the European Union.

See Appendix 4 for the list of codes.

–  –  –

Enter the country code for the country of final destination of the goods.

- If Box 1.1 contains declaration type “CO” then Box 17a destination code must contain a country code from the European Union.

- If Box 1.1 contains declaration type “EU” then Box 17a destination code must contain a country from the European Free Trade Association (EFTA).

- If Box 1.1 contains declaration type “EX” then Box 17a destination code cannot contain a country from the European Union or from the European Free Trade Association(EFTA).

See Appendix 4 for the list of codes.

–  –  –

Enter the Identity of the means of transport on which the goods are directly loaded at the time of presentation at the customs office where the destination formalities are completed.

When requested procedure EU type is B or D (warehousing) OR When Mode of transport is “5” (postal) or “7” (fixed installations) THEN No entry in this field will be permitted In all other circumstances completion of this box is mandatory

Enter the identity of the means of transport on departure as follows:

Sea If the Mode of transport (Box 26 if completed, otherwise Box 25) is “1” (Sea), then data must consist of either: International Maritime Organisation (IMO)) ship identification number (format N7 – leading ‘0’ allowed) Or European Vessel Identification Number (ENI) (format N8 – must lead with the number ‘9’)

- both of these will need to satisfy the Ships Identification Number Algorithm.

Air If Mode of Transport (Box 26 if recorded, otherwise Box 25) is “4” (Air), then the data

consists of the flight number and has format AN.8 where:

AN..3 mandatory prefix identifying the airlines/operator N..4 mandatory number of the flight A1 optional suffix Road If the Mode of Transport (Box 26 if completed, otherwise Box 25) is “3” (Road), then the data consists of the vehicle registration number - if a tractor and trailer with different registration numbers are used, enter the registration number of both the tractor and trailer.

Rail If Mode of transport (Box 26 if completed, otherwise Box 25) is “2” (Rail), then the data consists of the wagon number.

–  –  –

Enter the appropriate Incoterm Code For an export SAD, if the requested procedure EU type is 'B' or the previous procedure EU type is "J" or "K", Box 20 Delivery terms is disabled.

See Appendix 9 for the list of codes.

Box 20.2: DELIVERY DESTINATION Status: Conditional – required if 20/1 is completed.

Format: AN..35 Enter the place specified in the delivery terms.

See Appendix 9

–  –  –

Insert name of vessel/number and date of flight/vehicle registration number/wagon number.

Mandatory for export of agricultural products attracting export refunds.

–  –  –

Enter the country code for the nationality of active means of transport crossing the border.

If Mode of Transport at the Border = 2, 5 or 7 Box 21.2 is optional, otherwise it is mandatory.

See Appendix 4 for the list of codes.

–  –  –

Enter the amount of the invoice in the currency specified in box 22.1.

If the requested procedure EU type is “B”, Box22.1 Currency Code of invoice and Box22.2 Total Amount Invoiced are disabled.

If the previous procedure EU type is “J” or “K” or if the 3rd and 4th digits of procedure code are 51, 54, 91 or 92, Box22.1 Currency code of invoice and Box22.2 Total amount invoiced are optional.

–  –  –

Enter the appropriate code for the nature of the transaction.

If the Requested Procedure EU type is “B” or the previous procedure EU type is “J” or “K”, Box24 Nature of the transaction is disabled. Otherwise, it is Optional.

See Appendix 11 for the list of codes.

–  –  –

Enter the appropriate code for the mode of transport corresponding to the active means of transport by which the goods exit the Customs Territory of the Community.

See Appendix 12 for the list of codes.

–  –  –

If the Office of Exit (Box 29) is not located in Ireland Box 26 is mandatory, otherwise it must NOT be completed.

See Appendix 12 for the list of codes.

–  –  –

The Office of Exit is the Customs Office where the goods exit the customs territory of the Community.

Note: At export, the Office of Exit will be an Irish Customs Office if the goods are being directly exported to a non-EU country or are travelling on a Single Transport Contract. If the goods are not being directly exported or are not travelling on a Single Transport Contract, then the Office of Exit will be the final Customs Office from which the goods exit the EU.

See Appendix 13B for the list of codes.

–  –  –

Enter the code for the type of package. Box 31.3 and Box 31.5 must always be completed for the first item. However, for subsequent items contained in the same package type Box 31.3 and 31.5 do not have to be completed, instead Box 31.8 must be completed for all subsequent items referencing the item that contains the package details.

See Appendix 16 for the list of codes.

–  –  –

Enter the total number of packages. The total number of packages for each goods item (Box 31) must equal the number shown in Box 6.

This is required for each item (Commodity code) on the SAD.

Where a package(s) contains goods of more than one commodity code, Box 31.7 for the first commodity code (first item) will indicate the number of packages. The second and subsequent commodity codes (e.g. second and subsequent items) will not require the completion of Box 31.5, but will need to be provided for in Box 31.8.

Box(es) 31.8 will indicate which item contains the number of packages for that item.



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