«In the usual course of things I should have been forgotten at graduation. This is the keynote of the Fraternity. The Fraternity man never graduates. ...»
Public Record Form Before you can be initiated into Delta Chi there are several things that must be done beforehand. As we talked about at the Orientation meeting and Retreat these include, paying your dues, completing the AM Program, and receiving a majority vote of affirmation to be initiated from the Active Members both at 4 weeks and 8 weeks.
In addition to this the “C” must also submit paperwork to have you added to the rosters of the Delta Chi Fraternity. This paper work is known as the Personal Record Form also known as PR Form. These forms not only allow you to be initiated, but also are bound with all the forms from all those who were initiated into Delta Chi for that year and kept at Headquarters in Iowa, City.
Below are a few lines to jot down some notes on filling these out. Make note of anything you feel like you think you may forget or feel is important. Also take note of who our “C” is and his contact information if you have any questions when filling them out. These will need to be returned by the midpoint vote to the “C”.
Notes Associate Member Officers Now that we have begun the Associate Member meetings we will now start up your Associate Member Executive Board. Your committee will operate a mini business meeting and meet how they desire. During this time they will work on practicing proper parliamentary procedure, planning the Associate Member project, and learning how the flow of a meeting in a smaller scale. Once again here are
the Associate Member Committee positions:
President – Will preside over all class meetings. He should have the meeting agenda pre-planned and approved by the AMC and other class officers. He should see that all members of the associate member class are carrying out their responsibilities. He will report any updates necessary to other members of the AM Class during Associate Member Meetings. Have a biweekly meeting with the chapter “A”.
Vice President – Will be in charge of parliamentary procedure and know the chapter by-laws. He should know Robert’s Rules of Order and help control the meeting accordingly. Have biweekly meetings with the chapter “B”.
Secretary – Will be in charge of taking roll and the minutes of the AM Exec Board meetings and at the AM Program meetings. Assist “C” in distributing and gathering Personal Record forms filled out by the associate members as well as preparing them to be sent to Headquarters. Have biweekly meetings with the chapter “C”.
Treasurer – Is responsible for the timely collection of class dues and payment of its approved expenses. It is recommended that the Chapter “D” work closely with the class treasurer to insure the proper maintenance of financial responsibility and records. Have biweekly meetings with the chapter “D” Corresponding Secretary – Will carry on all outside correspondence for the class. Organize the associate members to contact alumni with letters, cards, phone calls, etc. Assist the Public Relations Chair in work need to publicize various promotions. Work along side the “E” to produce the semesters Alumni Newsletter. Have a biweekly meeting with the chapter “E”.
Sergeant-at-Arms – Keep order in the Associate Member meetings. Assist other class officers in the enforcement of Bylaws, rules, and regulations of the chapter and associate member class. Have a biweekly meeting with the chapter “F”.
Recruitment Chairmen – Organize the recruitment efforts of the Associate Member Class. The Recruitment Chairmen must be organized/detail-oriented and work well with the chapter Recruitment Chairmen. Serve on the Recruitment Committee as the class representative. Have biweekly meetings with the Recruitment Chairmen.
Greek Alphabet As you know our letters are Delta Chi from the Greek alphabet. The founders of the original “Greek” organizations did not see themselves as what we view a Fraternity or Sorority today. They were honorary organizations that met in secret so they could discuss topics of education that were not allowed. These secret organizations turned to the Greek alphabet to name their groups as the Greek civilization was viewed as intellectual and not well known among others.
K-State’s Greek System At K-State we have 26 Fraternities and 13 sororities as recognized by the Inter Fraternal Council and the Panhellenic Association. On the next page are listed all 39 of these organizations. Next to the written name write the letters associated with them. There are 3 Fraternities who have no Greek letters.
Creating a Associate Member Class Mission Statement Just like any successful corporation, a quality group must have a mission statement that defines what the group is about. This week we have talked about the Preamble and the 5 Pillars that were created to do just this.
Below are a two examples of mission statements of companies in addition to the ones for Delta Chi.
• Dell’s mission is to be the most successful computer company in the world at delivering the best customer experience in markets we serve.
• The V Foundation is a 501 charitable organization dedicated to saving lives by helping to find cures for cancer. The V Foundation seeks to make a difference by generating broad based support for cancer research and by creating an urgent awareness among all Americans of the importance of the war against cancer. The V Foundation performs these dual roles through advocacy, education, fundraising and philanthropy.
On the lines below create a Mission Statement for your AM Class that describes your mission as future members of the Delta Chi Fraternity.
This Mission Statement will be voted on in your first AM Committee meeting and will become the official Mission Statement for the Delta Class of the Kansas State Chapter of Delta Chi. Work as a group or as individuals to create something that can mean something to all of you as a group. If you have a Mission Statement or ideas you would like to be considered for this make sure to attend the first meeting of the Associate Member Exec Board.
THEME: History of Delta Chi
1. Recite Preamble and 5 Pillars.
2. Recruitment Discussion
3. Associate Member class president’s Report
4. Greek Life Edu.
6. History of Delta Chi
7. Symbols of Delta Chi
8. Pass the Ladle
9. Look over the possible BRIEFs for the paper assignment
10. The 11 Basic Expectations
11. Bond Song Greek Life Edu Greek Life Edu is a program that all new members are required to take before they are allowed to be initiated into full membership. It is an online program that consists of a series of activities, videos, and tests.
Through this you will learn information on alcohol, drugs, and sexual assault. This is meant to educate you on how to avoid dangerous situations, make wise choices, and help those around you do the same.
This is not only a requirement from us as a Fraternity, but also from the University and FIPG. FIPG is the insurance that we have that covers us as an organization. It is mandated by them that all new members of any of the Fraternities they represent complete Greek Life Edu. We will talk more about FIPG here in a bit.
There are two parts to this. You complete the first series is your general education followed by a test.
After 30 days you will complete a second part and it will have a test to it as well. This gap in the program is to test your retention and your improvement in knowledge over the material.
To complete Greek Life Edu go to:
Use the Login ID:
Then follow the steps to complete setting up your account and then continue on from there.
If you have any questions on Greek Life Edu contact the Member Development Chair
Fraternal Information and Programing Group
ALCOHOL AND DRUGS
1. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or Third Party Vendor Guidelines.
2. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the chapter. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited.
3. OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, are prohibited.
4. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age).
5. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited.
6. No chapter may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for purposes of fundraising. However, a chapter may rent or use a room or area in a tavern as defined above for a closed event held within the provisions of this policy, including the use of a third party vendor and guest list. An event at which alcohol is present may be conducted or co-sponsored with a charitable organization if the event is held within the provisions of this policy.
7. No chapter may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host chapters, groups or organizations.
8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy.
9. No member or pledge, associate/new member or novice shall permit, tolerate, encourage or participate in “drinking games.” The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages, the practice of consuming shots equating to one’s age, “beer pong,” “century club,” “dares” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol.
10. No alcohol shall be present at any pledge/associate member/new member/novice program, activity or ritual of the chapter. This includes but is not limited to activities associated with “bid night,” “big brother – little brother” events or activities, / “big sister - little sister” events or activities, “family” events or activities and initiation.
HAZINGNo chapter, Chapter, student or alumnus shall conduct nor condone hazing activities. Permission or
approval by a person being hazed is not a defense. Hazing activities are defined as:
"Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol, paddling in any form, creation of excessive fatigue, physical and psychological shocks, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law."
SEXUAL ABUSE AND HARASSMENTThe fraternity will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or an off-site location which are demeaning to women or men, including but not limited to verbal harassment, sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity event as defined in this policy is prohibited.
FIRE, HEALTH AND SAFETY
1. All chapter houses should meet all local fire and health codes and standards.
2. All chapters should post by common phones and in other locations emergency numbers for fire, police and ambulance and should have posted evacuation routes on the back of the door of each sleeping room.
3. All chapters should comply with engineering recommendations as reported by the insurance company or municipal authorities.
4. The possession and/or use of firearms or explosive or incendiary devices of any kind within the confines and premises of the chapter house is prohibited.
5. Candles should not be used in chapter houses or individual rooms except under controlled circumstances such as initiation.